There’s a lot that goes into being an event planner. From the moment you get the call to plan an event, it’s your job to make sure everything is perfect and on schedule. But of course, it’s only natural for things to go awry sometimes.
That’s why the most successful event planners have developed some essential habits that help them stay on top of their game, no matter what. To ensure success, there are five habits of highly successful event planners that you should adopt:
Habit #1: They’re always prepared
This means having a list of vendors on hand, knowing their capabilities, and always being ready with a backup plan. Event planners must be able to think on their feet and be prepared for anything that might come up.
That’s why it’s crucial to have a list of vendors that you trust and know can deliver on their promises. Having a good relationship with your vendors is critical to the success of any event because they are the ones who will be providing the services you need.
Suppose you’re managing a concert and the sound system fails. The concert will be disastrous if you don’t have a backup plan. However, if you’re prepared and have a list of trusted vendors, you can quickly find a replacement and save the event.
Habit #2: They’re great communicators
Event planners need to communicate effectively with their clients, vendors, and guests. They need to be able to explain what they need and why it’s crucial. It’s not enough to just send an email or make a phone call.
Event planners need to be able to build relationships and trust with the people they’re working with. If you can’t communicate effectively, you’ll never be able to get what you need from your vendors or your guests.
An excellent place to start is being clear and concise when communicating. Make sure you’re using language that everyone can understand. Avoid jargon and technical terms that only event planners will know.
Habit #3: They’re organized
Event planners have to be organized to keep track of all the different elements that go into an event. Many moving parts have to be coordinated from the venue and catering to the entertainment and transportation.
If you’re not organized, it will be impossible to keep track of everything and ensure that everything is running smoothly. That’s why it’s so important to have a system to track all the different elements of an event.
One way to do this is to use a software program that allows you to keep track of all the different elements of an event in one place. This will help you stay organized and ensure that nothing falls through the cracks.
Habit #4: They’re proactive
Event planners have to be proactive to prevent problems from occurring. This means being prepared for the worst-case scenario and having a plan to deal with it. They need to be able to quickly and efficiently solve problems that arise. They must also stay calm under pressure and think of creative solutions.
For example, if you’re planning an outdoor event, you need to have a plan in place in case of bad weather. This might include having a backup venue or a contingency plan for dealing with the weather. Or, suppose you need to find someone in a large space quickly.
In this case, a proactive event planner would prepare electric golf carts in advance so that they can easily search the place. By being proactive, event planners can avoid problems before they occur and ensure a smooth and successful event.
Habit #5: They’re always learning
Event planners are always learning new things to stay ahead of the curve. They need to be up-to-date on the latest trends and technologies. They also need to understand the different types of popular events so that they can be prepared to plan them.
In addition, event planners need to understand their guests’ different cultures and customs. This is important for ensuring that everyone enjoys the event and that there are no cultural misunderstandings.
Event planners also need to understand the different types of venues so that they can find the perfect one for each event. They need to know the capacity of each venue and the available amenities.
If you want to be a successful event planner, you should adopt these five habits. You’ll be well on your way to planning successful events that will leave a lasting impression on your guests. So, what are you waiting for? Get started today!